Archive for the ‘Organizing Challenges’ Category

Why People Hold Onto Stuff

Monday, February 12th, 2018

Why people hold onto stuff

“Y is a crooked letter.”

This was my grandfather’s standard response to the basic question of childhood “Why, Grandpa?”.  My interpretation of that expression is that the answer is complicated.  And, when it comes to human behavior,  it almost always is.

Why do people hold onto stuff?

The answer is complicated because there are so many different kinds of “stuff “, and there are so many different kinds of people.  No two individuals are alike.   No situations are alike.  Each is unique in their environment, and although you may empathize, you cannot compare your situation to theirs, nor can you judge them.  You, the reader, may suggest “Why don’t they just toss it?” 

These are SOME of the reasons:

Lack of permission
Lack of instructions
Lack of knowledge
I didn’t know it had a deadline
Not aware of an alternative
I borrowed it, and don’t know if they want it back.
Out of sight, out of mind
I may need it someday
Hope
Future
Can’t waste
Someone else may need it
Belief that it is, or will be, useful
Sentimentality
Overwhelmed
Don’t know where to begin
Unable to bite off small pieces to downsize
Not ready; waiting for the right time
Not a priority
Fear of letting go
This is not the first thing on my agenda

I remember a client who received an envelope in the mail marked “Do Not Discard”.  She didn’t know why she wasn’t allowed to throw it out, and asked for my direction.  The envelope dictated “Do Not Discard”.  The envelope contained a promotional offer which she was not interested in, but the envelope dictated TO HER “Do Not Discard”.  Most people would ignore that demand, but she was confused.  The instruction “Do Not Discard” meant do not discard, period.  It’s a real story, yes!  So, you don’t believe that there are people who could think that way?  This case may be an extreme, but this is the perfect example of the #1 reason why people hold onto stuff.  Many people simply don’t feel that they have permission to get rid of things. They need to be reassured that they are adults, and it’s their stuff to do with as they like.

Clearing out a garage, a closet or a home often requires empowerment.

I had another client who presented me with shopping bags filled with mail (some unopened) and assorted papers.  She can’t decide WHAT to do with each piece, and asked me to explain what they were, so she could make the decision to keep or toss.  Lack of knowledge (“something MIGHT be important that I’m not aware of.”) or instructions (offer expired last month) kept her from making decisions. And this is the #2 reason why people hold onto stuff.  They simply can’t imagine how to proceed – it’s overwhelming. Attics, basements and garages are filled with boxes of past taxes and paid bills because the owners don’t know when they can discard or shred the material.  Pantries, refrigerators and bathroom cabinets are filled with expired food items, medicines and cosmetics.

Where do I start? What’s important? What if I make a mistake?

The future is a mystery to everyone.  “ I may lose the weight, and get back to that size.”  “What if I gain weight again, and need the larger sizes?”  “What if I need it someday?” “I once wanted to travel to those destinations.”  “I used to like to participate in those hobbies.”  These are familiar comments and questions from those who hold on to old clothing, accessories, papers, books and household items.  Closets, cabinets, files and drawers are filled with hope and future possibilities for many.

The environmentally conscious individual will always be concerned about waste.  They wonder if someone else could use the items they own.  Therefore, they will hold onto their stuff until they know the answer.

Some individuals cannot distinguish whether a book or collection is clutter or a treasure.  You might think of clutter as you might consider a weed in the garden.  But, some people enjoy weeds, a.k.a. wild flowers.  Defining irrelevance is not cut and dry. 

My grandfather knew that education is a necessary response to the most tough questions.   The answer to “Why” is complicated, and helping someone to let go of their stuff (or to organize their belongings), begins with learning more about themselves.

It’s a virtual cycle. Clear your mind and then reorganize.

Reorganize and in turn, your mind will feel clearer.

Plus, you may even remember where everything is!

(Reprinted from Mark Banschick’s blog in Psychology Today)

Twenty Five (25)

Monday, June 26th, 2017

Twenty Five (25)

When you think of 25, what comes to your mind?

Twenty five is:

  • also known as quarter of a century
  • the number of cents in a quarter
  • the atomic number of Manganese
  • the number typically reserved for the best slugger in Baseball
  • the name of Breckenridge Brewery American Porter Style Beer
  • the name of George Michael’s (rest in peace) 2016 greatest hits album

Twenty-five is also 24 + 1 hours in a day, enjoyed once a year at the vernal equinox.

And, June 2017 marks the 25th year anniversary of my business, Under Control Organizing.  

It’s hard to believe that it has been 25 years since I started organizing professionally. In 1992, when I began Under Control Organizing, I knew that I had the ability to assist, teach, motivate, and guide others toward a more organized life. My career tests had demonstrated strength in “organizing”, and I deeply felt that I could successfully share that gift with others.  

I am honored to have helped almost 700 individuals with their spaces, paper, “stuff” and lives.  The spectrum of these organizing projects over the past 25 years is wide. They include simplifying, right-sizing, enhancing productivity, and managing transitions into different phases of life. The relationships that developed from these projects was not predictable, and certainly a bonus.

Many requests which began with sadness, frustration, embarrassment and/or shame, ended in elation, hope and pride. Closets, cabinets, storage rooms, RV homes, (home) offices, kitchens, attics, garages, playrooms, and art studios are some of the spaces that I tackled with my clients.  Those spaces held supplies, collections, files, inherited items, minutiae and prized possessions. From arranging furniture for maximum functionality, identifying and sorting “like things together” for easier access, tabulating spreadsheets to keep track of costs, and managing digital files for cloud access, each individual and situation has been unique.  I have always said that there is no cookie cutter solution to organizing challenges, and the results of the past 25 years have proved that notion.

Some of my current organizing projects include:

  • Downsizing homes, offices and storage for retirement or transition
  • Planning moves to smaller homes
  • Settling into new homes
  • Modifying living and work spaces for better efficiency and comfort
  • Managing paper, digital files and cloud storage
  • Tackling your unique “situation”

I am grateful, to all of my customers (and those who referred you to me) over these last 25 years, for your trust in me to “invade” your homes, offices and lives. You can count of me to be there for your next organizing challenge. In the words of Robert Frost, “The woods are lovely, dark and deep.  But I have promises to keep, And miles to go before I sleep.”

The Rewards of Organizing

Monday, March 6th, 2017

The Rewards of OrganizingThis story is true but the names have been changed to protect the privacy of the innocent.

Given a choice, would you choose freedom or burden?  Pierre chose to fly like a kite, free from the burdens of his “stuff.”

Pierre is 60 years old.  For decades, he ran a successful business and was the family member in charge of multiple generations’ history.  Can you imagine the collection of papers and artifacts that accumulated in his home, office and multiple costly storage rooms?

Each storage room cost Pierre $4,800 each year.  The thought of facing the contents of the room was stressful, causing daily anxiety.  He was determined to simplify his life but overwhelming feelings influenced his procrastination.  Finally, with lots of caring, non-judgmental support and the dedication of 5 hours organizing with me to sort through and make decisions, here are the results:

  • Emptied one storage room.
  • Found forgotten items to be used today.
  • Enjoyed various memories.
  • Connected and shared with assorted family members interested in artifacts.
  • Employed a shredding company to shred 25 boxes of old tax info and dated material.
  • Made charitable donations of supplies, electronics and furniture to a local children’s after school center.
  • Added tax deductions for donated items.
  • Received help from an intern in exchange for a well-deserved college recommendation.
  • Saved $4,800 per year on storage bills.

Pierre is now relieved of much stress and anxiety, feeling lighter, happier and energized.

As you can see, simplifying and organizing is not only freeing, it’s giving, sharing, connecting, and empowering; in addition, it’s making others happy and successful.  It’s also cathartic, emotional and strengthens relationships.  The costs of storing “stuff” are more than monetary.  They can take their toll on our emotions and relationships.

Pierre chose to take the time to reduce his burden and feel the freedom.  Can he tackle another storage room and gain more freedom and joy from the burden of excess?  I think he knows he can.

Now that you know what is possible, think about your “storage costs”.  Is it overwhelming?  Now, count to 10, and recapture your senses from the burden of your own overwhelmed accumulations.  Can you tackle your stuff, and rejoice in the same accomplishments that Pierre achieved?  The rewards of organizing and de-cluttering are beyond monetary.

Organizing, Gratitude and Asking for Help

Monday, December 5th, 2016

Marcia Sloman, Under Control Organizing

The grocery-cart-return area was about 20 feet away, but the able-bodied, middle aged man rolled his emptied grocery cart to an level surface next to his car instead.  I just couldn’t walk away.
“The return area is right over there”, I stopped, pointed, and said with a smile.
He froze, unexpectedly confronted.  “Yes, it is”, was his retort.
“I’ll be happy to help, and take it for you, if you like”, I offered.
“That’s kind of you”, was the man’s reply.
“You’re welcome. All you had to do was ask.  Have a nice day.”

Whether it’s keeping the parking lot safe from rolling grocery carts, being able to find things quickly in my home and office, or listening carefully to you to determine the best “systems” in your space, it’s all Organizing.  I’m happy to do it.  All you have to do is ask.

It’s natural instinct for people to want to help.  We need help, and help may come from unexpected sources.  All you have to do is ask.

I’m happy, and grateful that I chose my second career in Organizing. I’m grateful to my mentors, supportive friends, family and acquaintances.  I’m grateful to the career counselor who evaluated my skills in 1992 as “having excellence in organizing”.  I am grateful every day for the challenging projects offered to me by my clients.  All you have to do is ask.

Giving thanks is not limited to the holiday time of Thanksgiving.  I think that if we make time to remember and acknowledge others throughout the year, our lives might be easier, less stressed, more organized and productive.  We would feel comforted by partnership.  We just have to ask, “Can you help me with ______?”  After receiving, please pay it forward.  I can only hope that the man in the parking lot “paid it forward” in gratitude later that day, even if no one asked.

It’s a challenge to stay organized.  Today’s hectic, harried life commands our attention in so many directions.  Tasks take longer to complete than expected.  Our high priority lists grow.  We’re stretched.  Distractions abound.  There are only 24 hours in the day, and we can’t be everywhere at once.

What does gratitude and helping others have to do with Organizing?  I named my Organizing business “Under Control” to represent a feeling one would have after they work with me.  I enjoy sharing that knowledge with you.  I want you to feel a sense of confidence and calm after our work together.  Being organized can provide that sense.  Organizing is a thoughtful process, whether it’s downsizing, transition-ing or building a new venture.

For me, “organized” is knowing how, when and from whom we need to ask for help, and being able to take our valuable time to express our appreciation for it.